Show / Hide all positions for Office staff.

Computer Manager / Webmaster

• Grade Level:
  2-3 (depending on experience)
• Hours per Week:
  At least 5-10
• Job Description:
  The following are the essential duties for the Computer Manager / Webmaster in the Learning Center:
  1. Overseeing computer use, by staff and clients.
  2. Removing unnecessary materials from hard drives.
  3. Keeping computers in good working order, including requesting help from IS&S when necessary.
  4. Maintaining Learning Center Website.
  5. Exploring new uses of computers (reviewing new software)
  6. Reviewing computer policy.
  7. Educating staff in computer use.
  8. Basic front desk duties.
  9. Performing other duties as directed by the Office Manager.
• Learning Opportunities:
  1. Will learn and demonstrate the attributes listed on the “Outline of Berea’s Labor and Learning Progressions”
  2. Will develop an ethical understanding of work
  3. Will learn to take on responsibility needed for this job and others that may follow
  4. Will develop the ability to work well with others as part of a team
  5. Will learn how to effectively communicate ideas through writing and speaking to better help others learn
• Basic Qualifications:
  1. General: Responsibility, commitment, initiative.
  2. Skill: A knowledge of computers, software, internet use; good communication skills and possess the ability to work well with co-workers.
  3. Academic: Satisfactory academic record and no probations.

Historian

• Grade Level:
  2-3 (depending on experience)
• Hours per Week:
  At least 5-10
• Job Description:
  The following are the essential duties for the Historian in the Learning Center:
  1. Keeping a scrapbook of events at the Learning Center.
  2. Gathering and keeping accurate records of personal information on staff (birthdays, interests, hobbies, CPO, residence hall, extensions)
  3. Preparing monthly “Happy Birthday” fliers for staff.
  4. Taking or arranging staff photos (From activities, consultations, presentations, etc.)
  5. Keeping a copy of articles appearing in newspapers, correspondence praising the Learning Center.
  6. Working with Office Manager developing ideas for community building at the Learning Center.
  7. Maintaining alumni list.
  8. Basic front desk duties.
  9. Performing other duties as directed by the Office Manager.
• Learning Opportunities:
  1. Will learn and demonstrate the attributes listed on the “Outline of Berea’s Labor and Learning Progressions”
  2. Will develop an ethical understanding of work
  3. Will learn to take on responsibility needed for this job and others that may follow
  4. Will develop the ability to work well with others as part of a team
  5. Will learn how to effectively communicate ideas through writing and speaking to better help others learn
• Basic Qualifications:
  1. General: Creativity, Responsibility, commitment, initiative and organizational skills.
  2. Academic: Satisfactory academic record and no probations.

Publicity Coordinator

• Grade Level:
  2-3 (depending on experience)
• Hours per Week:
  At least 10
• Job Description:
  The following are the essential duties for the Publicity Coordinator in the Learning Center:
  1. Overseeing production of fliers, brochures and bookmarks.
  2. Designing or commissioning bulletin boards inside and outside of the Learning Center.
  3. Maintain the bulletin boards.
  4. Developing publicity for registration periods and throughout term.
  5. Stocking handouts, brochures, and bookmarks as needed.
  6. Organizing bulletin boards.
  7. Basic front desk duties.
  8. Performing other duties as directed by the Office Manager.
• Learning Opportunities:
  1. Will learn and demonstrate the attributes listed on the “Outline of Berea’s Labor and Learning Progressions”
  2. Will develop an ethical understanding of work
  3. Will learn to take on responsibility needed for this job and others that may follow
  4. Will develop the ability to work well with others as part of a team
  5. Will learn how to effectively communicate ideas through writing and speaking to better help others learn
• Basic Qualifications:
  1. General: Demonstrate knowledge of business systems; responsibility, independence, commitment; ability to work well with co-workers.
  2. Skill: Organizational skills; superior communication skills; full understanding of the learning process.
  3. Academic: Good academic record and no probations.

Office Assistant

• Grade Level:
  1-4 (depending on experience)
• Hours per Week:
  At least 5-10
• Job Description:
  The following are the essential duties for the Office Assistant in the Learning Center:
  1. Organizing bulletin boards
  2. Maintaining office equipment including phones, computers, and supplies.
  3. Answering the phone and taking messages.
  4. Performing and/ or aiding in staff projects.
  5. Duplicating, typing and filing as necessary.
  6. Setting up for Learning Center Luncheons.
  7. Cleaning up after Learning Center Luncheons.
  8. Picking up mail at the CPO
  9. Taking outgoing mail to CPO
  10. Sorting mail
  11. Making monthly reports summarizing client visits
  12. Restocking office supplies
  13. Making coffee/hospitality duties
  14. Running errands as necessary.
  15. Light cleaning duties to maintain a professional and clean atmosphere.
  16. Ordering from printing services
  17. Performing other duties as directed by the Office Manager.
• Learning Opportunities:
  1. Will learn and demonstrate the attributes listed on the “Outline of Berea’s Labor and Learning Progressions”
  2. Will develop an ethical understanding of work
  3. Will learn to take on responsibility needed for this job and others that may follow
  4. Will develop the ability to work well with others as part of a team
  5. Will learn how to effectively communicate ideas through writing and speaking to better help others learn
• Basic Qualifications:
  1. General: Responsibility, innatiative, ability to work with co-workers and faculty.
  2. Skill: Good organizational skills; communication skills
  3. Academic: Satisfactory academic record and no probations.

Office Manager

• Grade Level:
  5
• Hours per Week:
  At least 15
• Job Description:
  1. The following are the essential duties for the Office Manager in the Learning Center:
  • Training and supervising work of Office Assistants, Public Relations coordinator, Computer Manager and Librarian.
  • Building a database on Learning Center use by students and faculty.
  • Monitoring office procedures including record-keeping, supplies, client files, materials files; reviewing and suggesting improvements.
  • Assessing use of space and quality of physical environment; planning for equipment, materials, and furniture needs.
  • Ordering office supplies
  • Going to Wal-Mart for additional supplies.
  • Monitoring lock-up, open-up, clean-up assignments, keys.
  • Previewing time logs; computing hours; monitoring work time entries.
  • Completing payroll in a timely manner.
  • Attending and sometimes overseeing weekly staff meetings.
  • Bulletin Boards.
  • Keeping the front desk calendar up to date.
  • Keeping track of who has missed work and making sure staff are rescheduling and finding people to work for them.
  • Weekly staff announcements.
  2. The following are possible additional duties for this position:
  • Order tip sheets
  • Hospitality duties
  • Light Cleaning
  • Delegate tasks to other staff
  • Restock office supplies
  • Arrange for set up and clean up at Learning Center Luncheons
• Learning Opportunities:
  1. Will learn and demonstrate the attributes listed on the “Outline of Berea’s Labor and Learning Progressions”
  2. Will develop an ethical understanding of work
  3. Will learn to take on responsibility needed for this job and others that may follow
  4. Will develop the ability to work well with others as part of a team
  5. Will learn how to effectively communicate ideas through writing and speaking to better help others learn
• Basic Qualifications:
  1. General: Demonstrate knowledge of business systems; responsibility, independence, commitment; ability to work well with co-workers.
  2. Skill: Excellent managerial and organizational skills; superior communication skills; full understanding of the learning process.
  3. Academic: Good academic record and no probations.