Hutchins Library
Special Collections & Archives
Guide to the Oneida Baptist Institute Records, Series III - IV
 

Accession Number: 48
Oneida Baptist Institute Records, 1906-1983
Selected Records 1909-1983
Selected Photographs c. 1906-1915
3.12 linear feet
7 microfilm boxes and 5 boxes of prints
Online Catalog Record (BANC)

Overview
History
Series Description
Part A - Selected Records - Selected Documents
     
  Series I - Historical Sketches and Publications, 1912-1981
        Series II - Correspondence, 1922-83
        Series III - Operational and Vital Records, 1906-1978
                Subseries A: General, 1906-1978
                Subseries B: Financial Records, 1916-1973
        Series IV - Alumni Association Files, 1929-64 (Ledger #1 & #2)

        Series V- Student Records, 1909-82 - Restricted (Reel 1-8; Ledger #1- #3)
Part B - Selected Photographs, c. 1906- c.1915

Access and Use

Related Archives

Series Description
12 Boxes

Series III Operational and Vital Records, 1906-1978 Reels 42-45

Series III is divided into two subseries.

Subseries A: General, 1906-1978

This is a small subseries, with a total volume of less than one cubic foot. It is a fragmentary file consisting primarily of unrelated legal and administrative documents. Those dated prior to the 1970s are from the files of the presidents, while most of the papers generated in the 1970s originated in the files of the guidance counselor. The majority of the materials previous to the 1960s concern such property transactions as deeds, leases, surveys, and construction contracts. Other informative files from those years are the enrollment records (1930-57), and a file on the Magoffin Baptist Institute, a defunct neighboring school whose properties were transferred to the Institute in 1963.

The records from the 1960s include administrative documents, the most notable of which are the papers regarding acquisition by OBI of the assets of the Teresa Thompson Foundation. These administrative files -- enrollments, class rosters, student data forms, student and teacher manuals c. 1972-77 -- were the files of Mrs. Wilson, the guidance counselor from the beginning of the Moore administration until her death in 1977.

Reel 42

  1. Abstract of Lands, Acceptance, 1919
  2. Leases, 1906, 1927
  3. Survey of coal and timber, J. M. Culton, 1924
  4. Annual High School reports to Ky. Dept. of Public Instruction, 1927-31
  5. Article of Incorporation, Proposed Amendment to, 1933
  6. Deed, Hensley / Oneida, 1938
  7. Timber Sale Agreement, 1943
  8. Coal Lease Contract, 1945
  9. Contracts, 1940, 1943, 1947
  10. Memorial Amphitheatre, Construction Specifications for, 1948
  11. Enrollment, 1930-51; Enrollments and Statistics, 1952-1957
  12. Magoffin Baptist Institute, 1943-46, 1959-61, 1963
  13. Administration: Reports and Recommendations, 1958, 1962-1964
  14. Board of Trustees meetings, 1953, 1966
  15. Program and Philosophy, Rules and Regulations, 1963, n.d.
  16. Theresa Thompson Foundation, Distribution of Assets to OBI, 1967
  17. Administrative Problems and Solutions, Analysis, 1972-73
  18. Contracts: Scholarship / workship, Teacher, c. 1973, n.d.
  19. Enrollments, Schedules, Counselor's Notes, 1972-1973
  20. Enrollments and Withdrawals, Schedules, 1973-1974
  21. Enrollments, Schedules, 1974-175 through 1975-76
  22. Enrollments, 1976-77
  23. High School Data and Information Questionnaire, c. mid-1970s
  24. Data Forms, 7th-12th grades, 1972; 7th-9th grades, 1977-78
  25. Student Information Sheets, Dorm Students, c. 1972-73

Reel 43

  1. Student Information Sheets, Dorm, Students, 1973
  2. Curriculum, c. 1973
  3. Seniors, 1972-73 through 1975-76
  4. Student's Manual, 1972-73 through 1974-75
  5. Student Regulations, Permission Forms, 1975-76
  6. Teacher's Manual, 1973-74, 1974-75
  7. Enrollment, U.S. Baptist Institutions, 1970-71

Subseries B: Financial Records, 1916-73

This subseries consists of financial statements, reports and audits (1922-73, with some undocumented years); miscellaneous files, securities ledgers, student loan and emergency funds (1916-71); and receipts and disbursements ledgers (1919-23, 1926-46). Lastly is the payroll ledger from the David Jackson administration, which is the only surviving personnel record from those years (1961-72).

President Sylvia Russell rescued the school from a debilitating indebtedness that had developed over the years prior to the beginning of her administration in 1922. Documentation of Mrs. Russell's restoring financial solvency to the school appears in the financial statement files (1922-FYE 1927), in the receipts and disbursement ledgers for those years, and in the ledgers which record the establishment of an endowment and Student Aid and Emergency Funds (1927-31). Later financial statements and audits document such aspects of the school's financial affairs as its coal, timber, farm, and town property holdings, and the expense of operation of the school's substantial physical plant.

  1. Operating Accounts, Aug. - Dec. 1921
  2. Financial Statements, 1922-FYE 1927
  3. Financial Statements, July 1920-June 1930
  4. Financial Reports, FYE 1931, 1938-43
  5. Chart of Contributions, 1930-46
  6. Financial Statements, 1948-50
  7. Audit Report, FYE July 31, 1963
  8. Receipts and Disbursements, 1963
  9. Audit Report, FYE July 31, 1963
  10. Cash Disbursements, August 1970
  11. Financial Report, General Fund, July 31, 1972
  12. Financial Report, January-February, 1973
  13. Certificate of Annuity, Copp / Oneida Institute, 1916-1918
  14. Mortage, A.T. McCullough, 1929
  15. Stocks, 1924-25
  16. Stocks, and bonds, 1926-1928
  17. Stocks, and Bonds, Investments, 1931, 1946, 1948
  18. Notes and Loans, 1904, 1912, 1915, 1917, 1932, 1938
  19. "Million Dollar Campaign" for endowment, 1920, c.1920
  20. Donation, Student Loan Fund, 1924
  21. Student Loans, 1925-26, 1928, 1931, 1934
  22. Gifts, Endowment Scholarship Fund, 1924-28
  23. Bequests, 1924-26, 1928-29
  24. Bequests, Elva J. Lyman, 1926
  25. Ledger 1 Endowment Fund, 1928-30
  26. Ledger 2 Emergency Fund, 1927-28
  27. Ledger 3 Student Aid Fund, 1928-31; Endowment Fund, 1928-32; Emergency Fund, 1928-31; Bequests, 1939, 1947, 1949, 1955, 1957, 1962, 1967-68, 1971; Bonds cashed, 1970
  28. Ledger 1 Receipts and Disbursements, April 1916-March 1917
  29. Ledger 2 Receipts, April 1917-May 1918; Disbursements, April 1917-July 9, 1918

Reel 44

  1. Disbursements, July 10, 1918-May 1919
  2. Ledger 3 Receipts, June 1918-April 1919; Coal for Year, October-November, 1919
  3. Ledger 4 Receipts and Disbursements, May 1919-November 1923, November 1927-May 1930, June 1930-March 1935, April 1935-March 1940, April-October 28, 1940-1946,

Reel 45

  1. [Ledger 4 Receipts and Disbursements, continued] October 28, 1940-46
  2. Ledger 9 Payroll Ledger, July 1961-June 1972
Series IV Alumni Association Files, 1929-64 (Ledger #1 &#2) Reel 45

The Alumni Association file is quite small (approximately .5 cubic feet.) It is made up of the minutes of the yearly Alumni Association meetings for 1929-31 and minutes of the meetings of the rejuvenated association and its Board of Directors 1958-62. In addition, there are some files regarding annual homecoming celebrations and documentation of some funds established by the Alumni Association in the 1950s.

Meeting minutes indicate that the primary purpose of the Alumni Association was to enlist Alumni support for the school. The Alumni newsletter was initially compiled by Institute students and edited by Barkley Moore, who was a student at that time. The newsletters reported on Alumni and school news and documented some of the changes at the school, such as the discontinuing of the grade school in 1958.

The file is not a complete record of the activities of the Alumni Association, nor does it document all of the years of its existence. However, it supplements information found in other parts of the collection pertaining to efforts by Oneida graduates to contribute to the wellbeing of the school.

Reel 45

  1. Alumni Association Meetings, 1929-31
  2. Ledger 1 Minutes, Alumni Association Business sessions, 1958-61
  3. Ledger 2 Minutes, Annual Meetings of Alumni Association Board of Directors, 1959-62
  4. Alumni Record, Barkley Moore, ed., 1957, 1958
  5. Oneida Alumnus, Barkley Moore,ed., 1958-62
  6. Alumni Association: Homecoming Correspondence, 1959, 1962-63,n.d.
  7. : Homecoming, 1964
  8. : Alumni Information, c. 1950s, c. 1964
  9. : Kitchen and General Funds, 1959-62
  10. : Certificates of Recognition, 1963

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