Accession Number: 46
Hazel Green Academy Collection
Selected Records and Photographs 1886-1982
14.1 Linear Feet, 34 boxes
Part A - Selected Documents, 1903-1982
Series I - Historical Sketches and Publications, 1886-1981
II - Directors' Files, 1906-82
A: General, c. 1933-80
B: Financial Records, 1906-82
III - Principals' Files, 1892-1982
IV - Personnel Records, 1927-82 (Restricted)
V - Former Students and Friends Association, 1940-82
VI - Student Records, 1903-82 (Restricted)
B - Photographs, c. 1912- c.1980
I - General File, 1930-1983
II - Early Years, 1892-1930
Access and Use
54 Microfilm Reels in 9 boxes
9 manuscript boxes
6 slide boxes
8 boxes of negatives
1 oversize box
1 box of copy prints
Part A: Documents and Records
||Directors' Files, 1906-82, General
This sub-series consists of the extant administrative files of Henry
Stovall (1928-66) and George Buchanan (1966-80). For the most part, the
records date from 1955-80 and includes minutes of and reports to the
Academy's advisory and governing boards, and formal evaluations of the
Hazel Green program and facilities by staff members and outside professional
specialists. The documentation prior to 1955 is sporadic and limited
to contracts, deeds, and miscellaneous listings of personnel.
The records of the Advisory Board (1955-71) and the Board of Directors
(1971-80) offer the most comprehensive documentation of the school's
philosophy, purpose and program for those years. Until 1971, the powers
of the Advisory Board were limited to advice and consultation. Their
function, however, changed to that of a governing board after the Division
of Homeland Ministries withdrew as Hazel Green's administrative body.
A second important file is that of the evaluative reports. While the
areas of expertise of the evaluators differed, the program components
surveyed (curriculum, student activities, staff effectiveness) and the
recommendations offered (competitive teachers' salaries, improved curriculum
and facilities) tended to be similar until the 1970s. The recommendations
of the 1970s reports are more varied. As a result of financial cutbacks
and decreased enrollments at Hazel Green Academy, one evaluation, completed
by the Commission on Religion in Appalachia representatives in 1975,
recommend that a social service program replace the secondary school.
Other reports emphasized the need for increased fundraising efforts,
aggressive student and teacher recruitment, and additional community
Reel 41 continued
- Articles of Incorporation, 1971
- Articles of Incorporation and By-laws (copies of), 1979
- Advisory Board: Minutes and Reports, 1955-April 1971
- Board of Directors: Minutes and Reports, June 1971-77
- Board of Directors: Minutes and Reports, January 1978-80
- Director’s Monthly Reports, 1961-70
- Contracts and Certificates, 1948-76.
- Contracts, Natural Gas Supply, 1963-64, 1974.
- Correspondence, 1940, 1959, 1960-61, n.d.
- Correspondence, 1962-67, n.d.
- Deeds, Copies of, 1881-1926
- Deeds, 1935-39, 1941-46, 1957-60, 1974-75, 1978-79
- Evaluations : Survey of HGA Program and Facilities, Berea College,
: Hazel Green Academy Survey, United Christian Missionary Society, 1953-54.
: A Study of Private Secondary Schools in Southeastern Kentucky, Roy N. Walters,
: Summary of Staff Study, 1965.
: Operating Proposals for School, c. 1967-69.
: Team Evaluation Report, Kentucky
- Department of Education, 1974.
: Research Study of Hazel Green Academy, CORA, 1975.
- An Information and Recommendations Document for the HGA/DHM Joint Study
Committee, Robert K. Ordway, 1976.
: HGA/DHM Joint Study Committee, Organization of, 1975.
: HGA/DHM Joint Study Committee, 1976, 1978.
: QRC Research Plan for Hazel Green Academy, 1979
- Personnel, Lists of, c. 1936, 1948, 1954-79
- Speeches by George Buchanan, 1971-80
- Papers regarding Appalachia and Churches in Appalachia, 1960s
||Directors' Files, 1906-82,
Financial reports, beginning with the fiscal year ending June 1955,
were included in the Directors' reports to the Advisory Board and Board
of Directors and have remained with the minutes of these meetings in
Sub-series A or the Directors' Files. Financial Records for the years
1906-1982 comprise the records documenting the financial operations of
the school. The audits completed in the 1970s indicate that the Academy's
bookkeeping system consisted primarily of a record of receipts and disbursements
totaled at the end of each month and year to ascertain whether the school
was operating at a profit or a loss, not accounting for inventories,
capital improvements and other sources of income and expense until relatively
recently. The extant financial records are mostly cash receipts and disbursements
ledgers, thus supporting that indication.
The cash receipts and disbursements journals (October 1906-June 1954),
and the financial reports (July 1954-September 1980) are the most detailed
and consistent documentation of individual departments in operation over
the years. They are a daily record and detail other items of interest
regarding school operations, such as merchandise purchased for the school,
student payments for tuition, and the financial support provided by the
Christian Women's Board of Missions (CWBM) and UCMS. The remainder of
Sub-series B consists of files on gifts (bequests and foundation monies,
donations to memorial funds), fund-raising letters, and scholarship files.
Reel 44, Continued
- Ledger 1, Receipts and Disbursements, October 1906-April 1911
- Ledger 1, continued: Receipts and Disbursements, April 1911-July
- Ledger 2: Receipts and Disbursements, August 1922-June 1933
- Ledger 3: Receipts and Disbursements, July 1935-February 1937
- Receipts and Disbursements, February 1937-September 1944
- Receipts and Disbursements, September 1944-January 1951
- Receipts and Disbursements, January 1951-June 1951
- Ledger 4: Receipts and Disbursements, July 1951-June 1954
- Audits and Financial Statements, 1926, 1928-30, FYE 1946-48, FYE
- Bequests, 1961-81
- Bequests and Foundation Monies, A-E, 1936-81
- Bequests and Foundation Monies, H-R, 1936-81
- Memorial Funds Notebook, 1972-82
- Scholarships, 1958-79
- Fundraising Letters, 1967-79
||Principals' Files, 1892-1982
The principals' files are made up primarily of materials compiled for
the purpose of state accreditation, school catalogues, and handbooks
of rules and regulations to be followed by students and teachers. Annual
reports filed by the Academy with the Kentucky Department of Public Instruction
(1921-56) and the Kentucky Department of Education (1956-81), cover nearly
two-thirds of the years that the school has been in existence. These
standard state forms, filed once or twice yearly, provide detailed information
concerning curriculum, names and credentials of teaching staff, enrollment
and facilities, as well as some statistics on graduates. Together with
the certificates of accreditation, these files provide substantive information
about the quality and type of education offered by Hazel Green Academy
which is of a more statistical nature than that found in the school catalogues
and other promotional writings.
The school catalogues, which appear under various titles during different
time periods, also cover many years of the school's operation, although
there is only one surviving from the 1950s and none from the 1940s. The
Hazel Green Announcements are virtually the only sources on curriculum,
faculty and administration, student activities, and school philosophy
and purpose prior to the 1920s, when the accreditation materials begin.
Documentation of the course offerings for these early years is significant
in that the offerings were quite extensive and vary from those of later
years. For example, very early on, the Academy established several courses
of study, or departments: the "English Course," and the "Teachers' Course," (see
the 1903-04 Announcement). In 1897, the Academy established the Commercial
Department, a business-training department that is believed to be the
first business-training course in eastern Kentucky. The catalogues document
the Academy's offerings in music and art, in industrial/manual arts,
agriculture and domestic sciences, all of which the Academy made available
before the public schools were able to do so. Brief histories of the
school, descriptions of religious and social life on campus, and information
regarding the cost of education are also outlined in the catalogues.
Beginning with the 1930s editions, the catalogues became briefer and
less formal but address the same topics.
The student and teacher handbooks (1960s and 1970s) as well as the parent
handbooks (1981-82) state the rules and regulations to be followed by
students and enforced by teachers.
Reel 49, continued
- Annual Accreditation Certificates, State of Kentucky, 1956-79
- Annual Reports, Kentucky Department of Public Instruction, 1921-26
- Annual Reports, Kentucky Department of Education, 1956-57 through
- Hazel Green Academy Announcements, 1892, 1895
- Hazel Green Academy Announcements, 1899-1914, 1918-21
- Bulletin of Hazel Green Academy, 1932-33, 1938-39, 1958, 1967-68,
- Student Application Brochures, 1976-81
- Student Handbooks, c. 1960s, 1975-82
- Teacher’s Handbooks, 1960-61, 1962-63, 1975-77
- Teacher’s Handbooks, 1978-83
- Course Descriptions, 1976-78
- Curriculum Proposals, 1977, n.d.
- Parent's Handbook, 1981-82
- Enrollment Ledger, 1910-11 through 1962-63
- Enrollment, 1910-1976
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