Accession Number: 20
29.2 Linear Feet
Overview & Series Description
Series I - Minutes of the Board of Trustees
Series II - Financial Records
Subseries 1 - Trust Agreements
Subseries 2 - Finacncial Summaries and
Subseries 3- Income and Disbursement
Subseries 4- Citizen's Fidelity Transaction
Subseries 5- Journal / Account Sheets
Series III - Chairmen and Trustees Files
Subseries 1 - Edward O' Rear
Subseries 2 - Ross Sloniker
Subseries 3 - Francis S. Hutchins
Subseries 4 - J. Farra Van Meter
Subseries 5 - Henry H. Loomis
Series IV - West Correspondence
Series V - Lexington Subject Files
Series VI - Projects and Grants
Series VII - Homeplace General Correspondence
1920s 1930s1940s 1950s1960s 1970s1980s undated
Series VIII - Homeplace Subject Files
Series IX - Photographs
Series X - Homeplace Rural Health
Subseries 1 -
Subseries 2 - Personnel
Subseries 3 - Miscellany
Series XI - Perry County Rural Telephone
Subseries 1 -
Subseries 2 - Correspondence
Subseries 3 - Financial
Series XII - Oversize and Miscellany
These are the board meeting minutes, financial records, correspondence,
and photographs documenting the founding of the E.O. Robinson Mountain
Fund and its role in southeastern Kentucky agricultural, educational,
health, and economic improvement efforts during the years 1922-1987.
Related Berea College Archives
Buckhorn Children's Center
Records, SAA 45
Purcell, L. Edward, Good Neighbor to the Mountains:
The Story of the E.O. Robinson Mountain Fund 1922-1987.
E.O. Robinson Mountain Fund, 1988.
||Minutes of the Board of Trustees
The minutes, correspondence, reports, proxy vote records, and orders
of the Board of Trustees are the most essential series for documenting
the Board's activities and detailing the principal programs and services
the Board directly administered or made grants to from 1922-1974.
These financial records were maintained initially in Cincinnati,
Ohio, and later in Lexington, Kentucky by Mountain Fund secretaries
Loretto Martin and Luise West. They document the establishment,
growth, and administration of the principal trusts comprising the
E.O. Robinson Fund, and include original trust agreements established
by E.O. Robinson, investment and earning reports, and annual and
monthly reports, audits, and secretary's general journal.
||Chairmen and Trustees Files
These are files maintained individually by Edward O'Rear, Ross
Sloniker, and Francis Hutchins, each of whom served as chair of
the Mountain Fund. There is no other correspondence for O'Rear
and Sloniker elsewhere in Fund records. These two administrations
are thus documented most completely in Board of Trustee minutes,
in administrative records maintained by Fund secretaries Martin
and West, and in the correspondence of trustee Francis Hutchins
This series is comprised of correspondence maintained in Lexington,
by Mountain Fund secretary, Luise West. West followed Loretto Martin
in 1951 and was employed on a part-time basis by the Fund, while
at the same time serving as secretary to Edward S. Dabney, president
of Security Trust Bank.
||Lexington Subject Files
These files were maintained by Luise West in Lexington. They consist
of correspondence, reports, financial records, and newspaper clippings,
relating to various Fund projects for the years 1932-1975.
This series consists of correspondence, grant proposals, and reports
relating to grant applications made to the Fund. Included are lengthy
formal proposals and shorter requests made by a wide variety of
agencies and individuals in eastern Kentucky and elsewhere.
||Homeplace General Correspondence
This series consists of general correspondence maintained at Homeplace
by Lula Hale for the years 1927-1976. It forms a comprehensive
record of day-to-day work conducted during her lifetime. Arrangement
is chronological, although it appears her original filing system
was subject based. Subject areas include her arrival at Ary in
1929, relations with Health Departments, University of Kentucky,
county school systems, and various other individuals and organizations.
This series consists of miscellaneous subject files maintained
by Lula Hale. Her subject order was significantly altered in the
course of transfer and preliminary arrangement with the result
that the present arrangement only partially represents her organizational
This series is comprised of photographs taken mostly by Lula Hale
or Homeplace Hospital physician, Donald Martin. They were assembled
by Willie Fay (Mrs.Victor) Spurlock and Ann Hoskins in 1983 as
a means of providing photographic documentation of a wide variety
of Homeplace programs and activities. Also included are three 16-mm
motion picture films not presently in usable condition.
||Homeplace Rural Health Association
These are materials relating to the organization of a cooperative
health association at Homeplace to provide medical care for local
members, their families, and other needy persons. Included are
drafts of a membership agreement form dating from 1946 which document
the process where by the Mountain Fund agreed to provide for a
physician and a nurse in residence. Also included is a logbook
containing meeting minutes of the local committee, which directed
the Association. The minutes detail early growth in the Association's
membership and, in a brief fashion, the activities of Dr. A.G.
Steele, the first physician hired. The log includes an alphabetical
list of Association members and a record of their dues payments.
Also included are undated petitions of support from the communities of Ary,
Fisty, Dwarf, and Rowdy; signed membership forms (1946); and miscellaneous
||Perry County Rural Telephone Company
This series consists of administrative and operational files,
which provide documentation of the Perry County Rural Telephone
Company (PCRTC) from its establishment in 1953 until its sale to
L.D. Gorman in 1968.
This series includes awards, plaques, and oversize ledgers.
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